Procurement Officer (Independent Contractor) (3 months)
Please submit applications to: firstname.lastname@example.org
Deadline for submissions: Sunday, 18th June, 2023
The Procurement Officer reports to the designated Accounting Officer of the company and is required to liaise with all Subsidiaries and Departments as necessary. The incumbent is responsible for coordinating the procurement activities of the company in compliance with applicable procurement laws, regulations, policies and procedures and adhere to the principles of accountability, transparency and value for money.
- Monitor all procurement and disposal activity to ensure compliance with relevant legislation
- Assists with the development of the annual procurement and disposal strategic plan, in consultation with the organization’s management team
- Develop and maintain the public procurement database which is to be linked to the centralized database of the Office of Procurement Regulation
- Assists with the development of budgetary estimates of expenditure relating to the procurement and disposal function
- Contribute to the revising and implementation of approved procurement policy and procedures in keeping with best practices and guidelines from the Office of Procurement Regulation
- Coordinate all aspects of the tendering process for all procurement transactions in accordance with the procurement policy.
- Establish and maintain vendor relationships and a register of qualified vendors of the major goods and services purchased by CreativeTT and its Subsidiaries.
- Establish and negotiate contract terms and conditions, and administer contract performance, including delivery, receipt, warranty, damages and insurance.
- Provide guidance and advice to Managers/Departments on procurement activities in the development of specifications for equipment, materials, and services to be purchased.
- Prepare and maintain procurement reports.
- Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
- Collaborate with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application on procurement and disposal policies
- Maintain technical knowledge by attending relevant workshops and keeping abreast of current guidelines, best practices and legislations
- Perform any other related duties as may be required
DESIRED KNOWLEDGE, SKILLS AND QUALITIES
- Knowledge of the public sector procurement process.
- Strong integrity and good character.
- Sound critical thinking, problem solving and negotiating skills.
- Ability to work independently.
- Ability to establish and maintain effective working relationships with internal and external stakeholders
- Ability to communicate effectively, both orally and in writing
- Ability to write comprehensive reports and policy documents
- Proficiency in computerized purchasing / business systems; be literate and functional with Microsoft Office, Word and Excel.
MINIMUM EXPERIENCE AND TRAINING
- First Degree in Business Management, Public Sector Management or related field.
- Training as evidenced by the possession of an Advanced Diploma in Procurement and Supply (CIPS) or an International Diploma in Supply Chain Management (ISM) from an accredited institution;
- Minimum of four (4) years’ experience performing procurement duties in a similar environment.
- Equivalent combination of education and experience